20 Ago Challenges and Opportunities for Governance Online Meetings
Despite the COVID-19 epidemic, people have continued to participate in governance meetings via the internet. While this is an inconvenience for those who prefer to attend in person, it’s a great opportunity for administrations to show their flexibility and civic engagement.
The most important thing is to ensure that the correct technology for participation is in place, with voice, screen and video sharing being crucial. Many organizations have resort to sending out a plethora of data with attachments or file-sharing solutions that have folders that require to be downloaded, but these lack the ability to support the systematic process of agenda items including recording and distribution of historical data etc.
Another challenge is that it’s harder to engage in casual conversations, which are usually an element of face-toface gatherings. It is also an important way to build relationships and build trust. By opening the meeting early, and allowing the time for informal conversations or utilizing the chat function within your virtual meeting platform, you can establish the connections needed for effective and strong governance.
Governance meetings can be used to refine the roles and responsibilities in case new team members join or roles are altered or new work is required. This helps avoid discussions consuming other meetings, and helps the team be as effective and efficient as possible.
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